We have a great opportunity for an Office Administrator to join our team within Vistry Works East Midlands, at our Factory in Coalville, Leicestershire. As our Office Administrator you will be be an integral part of the team at the Vistry Works East Midlands Factory, we are looking for an Office Administrator to organise and coordinate administration duties and office procedures. Your role is to ensure a high level of organisational effectiveness and communication across our team. You will assist each department with general administrative duties, filing and organisational needs. You will provide a timely, accurate and efficient administrative service and have excellent communication skills with both internal and external stakeholders.
- Competitive basic salary and annual bonus
- Agile working possible (dependent on role)
- Up to 33 days annual leave plus bank holidays
- Private Healthcare and Dental Insurance
- Competitive contributory pension scheme
- Life assurance - 4 x your annual salary
- Share incentive schemes
- Employee rewards portal with many more benefits
- Behave in line with our company values - Integrity, Caring and Quality
- You will have previous experience in a similar role, carrying out administrative tasks for a range of departments/functions in a fast-paced environment, ideally in the manufacturing industry
- You will have the ability to work on your own initiative, without supervision, effectively managing your time and completing tasks in order of priority
- You will be an excellent communicator, both verbal and written, with excellent record-keeping skills and attention to detail
- You will have experience working with central document databases, such as Four Projects
- You will be proficient with a variety of IT software, including Microsoft Office, and will have a good command of Excel
- You may have experience using Microsoft Dynamics 365 software package (Training Provided)
- Minimum of 5 A-C GCSE (including English and Maths)
- Mental Health Firstaider (Training can be provided)
- You will ensure that electronic files for each department are kept up to date and are stored in the correct location, compliant with GDPR regulations
- You will be responsible for booking any travel/accommodation requirements, alongside assisting with organising any visitors, meetings and events for the business unit
- You will be responsible for managing the office stationery and general office supplies, placing replacement orders in a timely manner so that stock levels are always maintained
- You will be responsible for scanning STA (Structural Timber Asociation) documents to the relevant folders, alongside logging ISO/PEFC documents
- You will take receipt of site photographs and handover documents, filing them in their respective electronic project folder(s)
- You will be responsible for issuing photographs and sign-off documents to the Construction and Technical departments
- Liaise with facility management vendors, including cleaning, catering and security services.
- You will be responsible for assisting the region with their contribution to the Company's Social Values projects and the administrative tasks that accompany this
- You will carry out any other reasonable administrative duties as requested by your line manager, including the printing, laminating and posting of documents
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